Shaker Run Golf Club, Ohio's Premier Golf Destination, is the perfect setting for your next corporate or group outing. The staff at Shaker Run Golf Club will orchestrate all facets of your outing including tournament set-up, tournament results, special contests or events, and full service catering.
Shaker Run Golf Club can accommodate outings both large and small. The 27-hole course allows us to host shotgun outings as large as 216 golfers, or tee time events as small as 72 players. We also have many custom menu options to choose from.
People play in a golf tournament because of the following reasons:
- They do it to support you because they are a friend or relative or they believe in your cause
- They want to play a challenging, well-manicured golf course
- Because your prizes are substantial and they feel they have a chance at winning one
Best way to fill your field (144 players)
Form a committee of nine people –
- You – make all of the final decisions
- Honorary Chairperson (i.e. mayor, sports figure, local newscaster, local actor, etc.). Someone who supports your cause.
- Logistics Person – handles coordination of day of events
- Volunteer Chairperson – gets volunteers to help with check in, witness the hole in one contest, etc.
- Prize Chairperson – visits local restaurants, taverns, businesses and asks for donations (gift certificates and merchandise) for outing prizes and raffles
- Golf Course intermediary – works with golf course personnel to make all arrangements and negotiate fees
- Outing Accountant- collects all of the entry fees and manages the finances. Offering a $5 discount for paying two weeks prior to the event helps when giving guarantee to the golf course.
- Sponsorship Chairperson – approaches businesses with regard to sponsoring the beverage cart, meals, hole in one contest, etc. Also sell hole sponsorships. Approach people you or someone on the committee knows. People tend to support their friends or relatives.
- PR Chairperson – works with local media to try to get PR on your event. Also in charge of outing website and sending out invitations to potential guests (golfers).
- If you can hold each of these committee members responsible for only four foursomes, you have a full field of 36 teams or 144 players
Other tips –
- Make sure that you acknowledge all sponsors – you can do so with signs, banners, announcements, handouts, collateral, etc.
- You can give a sponsor a foursome in the tournament to persuade them to make a significant donation
- Don’t significantly overcharge the golfers – make the event a good value to ensure the golfers return the following years. The sponsors should generate the majority of the revenue.
- Keep the post-outing dinner and awards ceremony to no more than 90 minutes. Keep the outing moving. Time is a valuable commodity.
- Golfers enjoy on course contests – longest drive, closest to the pin, beat the pro and straightest drive are a few common contests
- The more prizes you give out the better the chance your golfers will return the following year. People love to win prizes.
- Other ways to generate revenue – mulligan packages, sell raffle tickets, silent auctions and 50/50 drawings
- Get your pairings and guaranteed number of players to the golf course at least seven days prior to the event
Start your tournament preparation at least nine months prior to the event. The more time you put into organizing the event, the better the event will be.
What have past Tournament Coordinators said about Us?
“On behalf of the Marvin Lewis Community Fund, I would like to personally thank you once again for your support of this year’s Golf Classic. We had an extremely successful “shorter” day of golf, appetizing food and good fun for all for a great cause. With your help we were able to raise over $300,000 to support our programs and scholarships. We look forward to working with you again next year as we continue to empower, educate and inspire the youth of our region.” ~ Marvin Lewis, Coach of the Cincinnati Bengals
“Just a note to thank you and your team at Shaker Run for a great golf event. From the initial planning visit you were extremely flexible, and always recommended the best options to make our event a success. Even though the weather did not cooperate, Tom was there to help everyone with large towels to dry off. When our corporate sponsor had problems with her projector your staff was right there to assist and her presentation stayed on schedule. These are just a couple of the many examples of the first-class service the Shaker Run team provided. The dinner was great and the service was excellent. We look forward to another successful event!” ~ Mary Ann Kail